Most of the transcription companies charge variable rates based on the quality of audio recordings provided for conversion. The reason is obvious, as the audio quality determines the clarity of transcripts. Transcribers end up spending more time in deciphering the audio tracks containing background noise and other disturbances or distractions.
It is a relative factor that will prove disadvantageous to customers unless a little care is taken to improve the quality of recordings and to bring about substantial cost savings. The following are few tips that will go a long way in helping you obtain clarity in audio recordings as never before:
- While an earning call meeting cannot be held in a sound proof room, a one-on-one interview can be. As far as possible, try and minimize noise around the recording point, as disturbances, particularly from close range, mar the quality of audio to no end.
- Record your audio in a closed, sound proof room after switching off all instruments that may generate unnecessary sound, like fans and air conditioners, for the duration of the recording even if it may cause some discomfort.
- Ensure that the voice recording equipment is of satisfactory quality. Invest in a digital voice recorder, if possible.
- Inform all present about the start of the recordings so that unnecessary sounds and speeches can be avoided.
- The operator should be fully familiar with the equipment that is being used for recording.
- Conduct sound checks before the actual commencement of recording.
- Install the microphones close to the main speakers. Avoid using hand-held dictation devices.
- Tapes should be fully wound to ensure that initial portions of audio voice recordings are not lost.
- Faster recording speeds ensure better audio. Set the controls accordingly.
- Always try and use good quality tapes for recordings.120-minute cassette tapes should be avoided. Standard length cassette tapes are any day better than mini or micro cassettes.
- Use of shorter tapes help reduce the turn-around-time.
- Speakers should be encouraged to clearly repeat names or places and people or technical terms that the transcribers may not be familiar with. A list of general terms and jargons used may be supplied to the transcriber for guidance.
A little effort in advance can go a long way in producing an error-free transcribed document. Transcriptionwave is constantly striving to improve the overall quality of audio recordings so that our transcribers will be on firmer ground, thereby helping to keep our cost to the bare minimum for the ultimate benefit of our valued customers.