Tag Archive | "recorders"

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Digital audio and video Formats for transcription


You can choose the format in which you want your final transcription to be laid out in. If you do not know for certain then we can discuss and offer several suggestions. This will depend on the number of speakers and the final use of the transcription. Most of the formats will not change the cost though extra can be charged if the format requested is special.

You also have several options in the way you want your transcriptions. You can get your transcription in print outs, on disks, in emails or can be posted to our website where you can download them.

With electronic files, there are several formats they can come in. We use the Microsoft office suite but can still use other formats like word perfect, open office, text files, Macintosh files to name but a few. A good thing with modern word processors is that they can read different formats so format may not really matter.

Digital audio Files

Most materials these days are found in digital computer formats. This is due to the establishment of multi- media computers. There are now hand held digital recorders that record on memory cards. They generate audio that you can store on a disk or use the internet to send it. Transcription wave can convert these files and transcribe them even though they come in different formats.

From your audio or video tapes we are able to create files to use on your website. Through consulting with you we will get to know what you need. We understand these formats well and we know which ones can work the best on the internet and web. We use several methods to make your audio files for your purpose to ensure that it is downloaded or transmitted effectively.

Some of the formats for digital audio files include;

Windows WMV, windows PCM (WAV), Microsoft ADPCM (WAV), MPEG3,FHG (MP3)*, MP4, M4A, IMA/DVI ADPCN (WAV),CD and DVD audio disk. Video formats (AVI, MOV, WMV), CCITT mu-law and A-law (WAV).

It is important to note that you should use Constant Bit Rate (CBR) when creating MP3 files for transcription. If you use the Variable Bit Rate (VBR) it will lower quality of the transcription because compression may cause the files to jump while transcribing.  Transcription wave will convert the VBR files for you into CBR files.

Hand held digital recorders use some of these file formats that are proprietary,

Sony memory Stick Voice (MSV), Sony Digital Voice File (DVF), Sony IC Recorder sound (ICS), Olympus (DSS, DS2).

The following are multi track propriety file formats. They are mostly used for court room sessions and law enforcement. They also have other multi-channel recording applications. They include: FTR Gold for The record (ftrgold.com), Libert Court Recorder/Player High Criteria Inc. (highcriteria.com) DCR.

The following are single track or stereo files.

  • 8-bit signed raw format (SAM)
  • ACM waveform (WAV)
  • CCITT mu-Law and A-Law (WAV)
  • Dialogic ADPCM (VOX)
  • IMA/DVI ADPCM (WAV)
  • Real Audio (RA, RAM, RMM, RM, etc.)
  • MPEG audio (layers I and II)
  • Next/Sun CCITT mu-Law, A-Law and PCM (AU)
  • Apple Quicktime
  • Raw PCM Data
  • SampleVision format (SMP)
  • Sound Blaster voice file (VOC)
  • TrueSpeech (WAV)
  • DiamondWare Digitized (DWD)
  • Apple AIFF (PCM encoded data only) (AIF)

Transcription wave are able to transcribe your audio from internet and web sources if we are able to access it from a browser or program. Different audio files have several options that are important for the transcriptions and dictations. The options include:

Tracks: Mono, stereo, multi- track

The tracks you have determine the file size required, the more they are the bigger the file services. For the stereo or multi track unless each track represents a separate microphone at a different location then it is not very useful when it come to transcribing. If this is the case then all the tracks need to be combined for ease of transcription or can be transcribed separately.

Sample Rate

  • Sample rates show the number of times each second of audio is recorded. Quality is much better in the faster rates but it takes a bigger size while slow rate’s quality is low but files are smaller.
  • The typical sample rates are deducted in sample per second and they are normally 6000, 8000, 11025, 22050, 32000, 44100, 48000, 64000, 88200, 9600 and 176400. 44100 samples per second is the sample rate for CD quality audio.
  • The audio frequency that can be reproduced in digital format is at most half the size of the sample rate.  So, at 44100 samples per second, a CD audio can be reproduced at most 22 kilohertz frequencies.
  • For voice transcription it is best to use a sample rate of about 22050 samples per second. Transcriptions can be done at lower rates but this compromises the quality by lowering it.

Compression

  • Compression can be done to some degree in some audio formats. This makes the files smaller but compromise the audio quality. The compromise may not really affect the quality but if the compression is extreme then it is likely to be seriously affected. These file formats, since they can lose some of their audio quality, are known as lossy files. A good example of this is the MP3 format.
  • Compressing files is a trade off of file size to audio quality.  One needs to select a compression file that will not lower the quality of the audio files.  To compress the MP3 files one can use the Variable Bit Rate (VBR) which will significantly reduce the size of the file. It is not advisable to use it though as it cannot be used in that format by the transcriptionist. The recommended format is the Constant Bit Rate (CBR) format.

Sample size (bits)

  • Bits are used to measure each of the samples as they have a standard size. The larger the size then it the audio reproduction is accurate and the file created is also large in size. For the smaller size, then the audio will be less accurate but the file size created size will be small.
  • The most common sample sizes are 8- bit, 16 bit and 32 bit. The most commonly used is 16 bit.

Be on the lookout for more formats as there are new ones all the time. More on audio and video formats.

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Extract audio files from video for transcription


Video tape or electronic video files can be defined as video. Digital video files can be used to extract digital audio files which are then transcribed. For easier transcription an intermediate audio tape is made from video tape transcriptions. There are several more formats and standards that can be converted but with a slightly longer lead time.

For video tapes (NTSC) then the formats include

  • VHS
  • SVHS
  • 8mm
  • Hi8
  • digital 8
  • Beta
  • ¼ inch

With digital video the formats can include

  • WMV
  • MPG
  • MPEG
  • MP4
  • FLV
  • Quick time files
  • AVI
  • DVD
  • Real video
  • VOB

Digital/Tapeless/Phone-In Dictation

Digital dictation and transcription have become the most common in the industry. They are replacing the hand held tape recorders. One can use a hand held recorder that has stores the dictation in memory modules or a phone-in dictation systems.

The initial digital recorders capture audio in proprietary formats which are difficult to convert using conversion machines which do not support their proprietary software.  Devices produced after 2009 can create files in several standard file formats like MP3, MP4 and WMA.

It is encouraged that one considers phone-in dictation as it has several advantages.  Transcription wave also has the capacity to download audio files for transcription, we can also transcribe from voicemail, devices and other digital transcription services.

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The Ideal Budget-Friendly Speech Audio Recording Equipment


Presently, there is a wider range of tools used in the production of audio media as compared to the past. Better methods of manipulating and capturing audio are developed with each passing day, to enhance the quality of recorded sound.

Apart from PDAs and laptops, the assortment of the available equipment used for audio recording include: tape recorders, memory recorders, disk recorders, and analogue and digital recording equipment. The main aim of this article is to assist you to make an informed decision when getting ready to buy audio recording equipment.

The information contained on this page is meant for a diverse group of people including students, speech therapists and researchers. The article largely focuses on handy equipment that can be used to capture audio media in the field within the available budget (the most expensive recorder mentioned goes for £650), which therefore excludes complex recording equipment used by Radio broadcasters or for mass communication in general.

The objective is to help you assemble an assortment of tools and equipment that have the capability to produce excellent audio recordings, which are good enough to be used for signal analysis. An example would be the use of a computer in the analysis of the vocal sound quality, format frequencies and fundamental frequencies. The audio recorders currently available in the market are meticulously constructed to ensure that all vocal recordings to be used in the instrumental analysis process are of good quality. This quality of vocal output is attained by ensuring that you have the right choice of a recorder, the perfect microphone and a good recording environment that is free from noise – ensuring that the audio recording settings are set to precision.

For each of the mention recorders their basic functions, advantages and short comings are mentioned. However, technology is constantly improving at a rapid pace. This means that what is relevant today might be outdated within the shortest period of time.

The Use of Cassette Recorders in the Audio Recording Process

walkman_sony

Cassette recorders are amongst some of the sound recording devices which have been around for a while. Initially the recorders utilized 1/8″ tapes with 1.875 inches/sec recording speeds. Modern cassette recorders were tweaked for efficient speech recordings, but they are generally unforgiving when the recording levels are not set correctly. They are not the best devices to be used when high-quality speech recordings are required. This is because they are prone to harmonic distortion and degenerating quality after years of storage. In the 90’s walkman recorders were the most preferred cassette-based audio recorders. Today it is difficult to find a walkman recorder in the market, because they have been edged out of the market digital audio recorders. However, before digital recorders came along the Minidisc Recorders were preferred largely because of their compact nature and disk use.

Using Minidisc Recorders for Speech Audio Recording

minidisc

This kind of audio recorder produces compressed audio media on a 2.5 inch magneto-photosensitive disk. A cartridge is used to shield the disks from damage. The ATRAC compression system invented by Sony is used to produce the audio media. These recorders are amazingly small in size and highly portable, with a great capacity of audio data handling. On the flip side, their small size makes them difficult to handle and operate.

The Minidisc recorders are designed to deter people using them from copywriting audio media, meaning you are not able to directly get rights to the compressed sequence bits that make up audio media. You have to compress and recompress the media before it can be used, and the compression and recompression process leads to loss of playback sound quality. A number of minidisc recorders are equipped with digital output capabilities to facilitate the transfer of audio media to a computer, but in order to do this you will require a PC with a digital audio input and a minidisc deck that has a digital output.

Currently there is a deliberation to decide whether there is any variance in speech recordings when using ATRAC compression method and whether it would affect instrumental analysis. Considering that the method is basically a time-domain coding that is used on varying frequency signals, the pitch is not likely to be affected by coding. However, the spectral envelope might be affected and there is no guarantee that it would not be negatively modified. It is difficult to know what effect compression will have on a recording, however small or negligible the change may have been the uncertainty is what causes a lot of concern.

The HiMD recorder is the latest recorder to be produced in the Minidisc recorder category. This new minidisc has two fascinating aspects that set it apart from the older models. For one, the HiMD recorders come with a Universal Serial Bus (USB) interface which has the capability to load audio media into a computer, which is only possible if they were produced on a recorder that supports analogue input.

Secondly, they utilize disks with higher memory capacities enabling the recording of vocal media for an hour or longer; whether in a compressed or uncompressed mode. One of the HiMD Minidisc recorders available in the market at the moment is the Sony NH700. It captures audio media in ATRAC3plus and Linear PCM recording to Hi-MD up to 1 GB. Normal MD blanks are reformatted to 300MB functionality since you can now use it as a USB disk. Doing so facilitates the use of a PC to transfer audio media from the line input.

The use of (DAT) Digital Audio Tape Recorders to Capture Audio Speech

dat-recorder

Digital Audio Tape recorders were designed to capture digital audio recordings on 6mm tapes. The recorders used an enhanced video recording technique, with rotating tape heads. DAT recorders have the ability to capture high-quality audio recordings, and they gained wide use in the broadcasting professional. The recorders capture PCM digital signals in 16-bit linear recordings at either 48000 or 44100 samples/sec speeds. Most AT recorders come with a digital output mechanism, enabling the digital transfer of recordings to computer systems. One of the main concerns about DAT recorders is their tape transport system and rotating head complexity. The devices are highly sensitive and they require regular maintenance and a high level of protection during transit.

Using the Solid-state Digital Voice Recorders to Record Speech

solid-state-recorder

The solid-state recorders store audio recordings on memory cards loaded on the device. The recorders often come with the choice to save the recorded audio either in compressed forms line the MP3 format or as uncompressed linear PCM formats. With larger memory card capacities, the solid-state recorders can record longer sessions on the compressed formats; however, in such instances the quality of the recorded audio is often lower in quality. Audio recordings intended for computer analysis should be recorded at data rates of about 192kbps to obtain quality recordings. In the uncompressed monophonic format, a one hour 16-bit recording recorded at a 44100samples/sec speed occupies a space of about 320MB. However, if the recording is maintained at a 192kbps data rate, the recording occupies only about 90MB of space.

Recording Speech Using Hard-Disk Recorders

hard-disk

Hard-disk recorders store both uncompressed and compressed audio recordings onto in-built disk drives with high storage capacities. The recordings are transferable to computers or they can be copied to CDs. There are few hard drive recorders in the market at the moment, but their use promises to increase progressively as a number of people embrace the new technology. One of the main reasons why they are not in high circulation is because they tend to be very expensive and they are generally not designed with portability in mind. However, a number of compact music players are available in the market and most come with live recording functionalities. They store the recorded audio on in-built low capacity in-built hard-disks, and come with external sockets to accommodate microphones. The iRiver H300 is an example of these portable music players, and it comes with about 20 to 40GB hard disk storage spaces. The recordings are then transferable to computer systems via USB ports.

Recording Audio Using Laptop Interfaces

laptop-audio

Laptops can be transformed into digital recorders, if equipped with high-quality external microphones. However, most laptops have sub-par microphone inputs and they are usually too insensitive to act as proper quality microphones. A separate digital converter and microphone pre-amplifier are required to work in collaboration with laptops for quality audio recording. With the introduction of USB microphone interfaces such as the M-Audio MobilePre have made the process much simpler. The USB interface comes with 3.5 mm microphone ports and it can support XLR cable connections. It can also supply Condenser microphones with phantom power and it is relatively efficient when it comes to noise reduction. It is important to have quality recording software installed on the laptop, with the ability to create audio files and store them on the computer system.

Using PDAs as Audio Recorders

sony-pda

PDAs or Palm-top computers have the ability to be used as portable audio recorders. These devices are often preferred for audio recording when compared to conventional computer systems, because they are highly portable, less expensive and come with better battery life. PDAs and Palm-tops also come equipped with network and memory interfaces making them the ideal option when compared to conventional computers. Few PDAs come with microphones and those that do are designed specifically for voice recording as opposed to quality audio recordings. PDAs are usually designed for telephony purposes with combination of a headset and microphone. For the purposes of quality audio recording, a Compact Flash interface accompanied with a quality pre-amplifier will be required to facilitate external microphone use.

Choosing a Microphone to Accompany the Selected Audio Recorder

Once an appropriate audio recorder has been selected, the next step is to choose a compatible microphone to accompany the recorder. The chosen microphone should be compatible to the recorder when it comes to connection and quality. Using a sub-par microphone with a quality recorder will result in equally sub-par audio recordings and vice versa.

The different types of microphones available

There are essentially two main types of microphones available in the market; the Condenser microphones and Dynamic microphones.
Dynamic microphones are considered as the ‘general-purpose’ microphones. They accommodate rough handling, because they are quite sturdy and flexible. They are the ideal choice for audio recordings where high volume levels cannot be avoided for example when amplifiers and musical instruments are part of the audio recording. They do not have internal amplifiers and external power sources or batteries.

Condenser microphones are more sensitive and they require external power sources or batteries. They are known to produce stronger audio signals and they are generally more responsive compared to dynamic microphones. They are however not ideal for audio recordings in high volume situations, because of their high sensitivity.

The different types of microphone connectors

Microphones come with different types of connectors, and this is an important aspect which should not be overlooked because it determines the microphone’s comparability with the audio recorder when it comes to connectivity. Although conversion cables are available to enable a microphone to be used with an incompatible recorder, it is much simpler to get a microphone which is connector-compatible with the recorder at hand.

The XLR connectors commonly accompany professional microphones. Each microphone comes with earthed shields and two signal lines. They are known to provide the best amount resistance to electrical-based interferences.

The Mini XLR connectors accompany lapel or lavalier microphones. The connector essentially connects the microphone to a radio transmitter or battery box. The other end of the battery box often has 1/4″ jack connectors or XLR connectors.

1/4″(6.5mm) stereo or mono jack connectors commonly accompany stereo microphones and professional microphones respectively.

1/8″ (3.5mm) stereo or mono jacks commonly accompany consumer-based stereo and mono microphones.

3.5mm mini jacks commonly accompany telephony headsets, which come with mono microphones and stereo headphones.

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8 Tips to Use during the Voice Recording Process


The advancement of technology has seen to the influx of audio recording devices which are at the disposal of students and educators who deal with sound analysis. It is much easier to record sound at any instance whether through cell phones, laptop computers or the assortment of digital recorders available in the market. Video recording devices simultaneously record moving pictures and sound.

Novice media producers can notice right away if the recorded visual images are wanting in quality. They can spot shaky images, dark shots or over exposed images and effect the necessary changes for a quality end-product. This is however not the case with sound recordings; most people settle for sub-par sound quality, because they are unsure about what constitutes to good sound recordings.

Each year, I assign my multimedia students an audio podcast assignment. I always give them pointers on the common problems that they are likely to encounter during the audio recording process and give them tips to use to ensure that they come up with quality audio recordings. Here are 8 tips which my students find particularly helpful during the audio recording process.

  1. Find an isolated or quiet place for the recording – it goes without saying that the quality of an audio recording is as good as the surrounding environment. It is wise to go for carpeted rooms which results in ‘warmer’ sound qualities, as opposed to rooms with wooden floors which are prone to echoes.
  2. Minimize on sound distortions – Apart from technology-based distortions, there are several causes of sound distortion which everyone should be aware about during the audio recording process.
    • Person-based distortion such as the rustling of paper, shuffling of feet, creaking of chairs and excessive body movements which results in noise produced by the jewelry  worn.
    • Background noises are produced by distant radios, construction workers, phones, doors and TVs.
    • Humming sounds are produced by electrical equipment such as refrigerators, fans, fluorescent lights and AC systems.
  3. Adjust the recording settings to the right levels – the recording settings should be at the appropriate levels. Adjust the volume to a high level, without going beyond ‘the red zone.’
  4. Listen to the sound recording using headphones – it is important to monitor the audio recording as it is being captured to pick on possible distortions or problems and rectify them on spot. Monitoring sound through speakers usually gives a false feedback as well as odd echoes.
  5. Record natural sound – before beginning and after concluding the recording session, it is important to record the natural sound for about a second or two. This helps to capture the entire recording in its entirety as opposed to having abrupt entries at the beginning and fast cuts at the end. The natural sound can always be edited out if it is not required.
  6. Ask the interviewer and interviewees to speak clearly – people tend to speak too fast or mumble when they are aware that they are being recorded. Ask the interviewer and interviewee to speak clearly during the recording session. Remember that the main purpose of an audio recording is for the audience to hear what is being said.
  7. Set the microphone close to the speaker – the microphone should be set-up close enough to the subjects, but within a comfortable distance to avoid high-pitch pick-ups. The microphone should ideally be placed 12 inches from the subjects.
  8. Go for a handheld microphone – it is always best to go for handheld microphones or handheld recorders. The tip of the microphone should be held an inch away from the subject’s mouth and pointed towards the subject’s mouth. More on audio transcription

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