Top Reasons for Using Transcriptions for Conferences

Transcription services are necessary for conferences. This is ideal for the conferences with more than one speaker and long conferences. The traditional method is to go with a note book and try to grasp every important detail from the speakers, the questions and feedbacks from the participants. This can be an extremely tedious job with the likelihood of being behind schedule being very high. Remember that people have gained promotions while others have lost jobs due to the results they take back to their employers. Do not panic, there is a smarter way of going about it. It is advisable to record the whole conference and getting the transcription of it once the conference is over. Here are the reasons as to why you need to have the conference transcribed.

Enhances accuracy

During the conference, the speakers normally talks more words per minutes than you can write. If you decide to use the notepad and a pen, you are likely to miss out most of the important contents of the conference as you struggle to remember and put down the points. Therefore, instead of a note book, carry a digital recorder as it captures every word said by the speakers. This helps you to have all the information that you can later transcribe hence having accurate contents.

Effectively distinguishing the speakers

When the conference is recorded, one can establish where the first speaker stopped for the second one to start. This makes the transcription easy as the speakers can be given their real names in the transcribed text. This helps the readers of the transcribed materials to know who said what in the conference.

Economical

When you record the contents given in the conference, the materials can be stored for future reference. Normally, the speakers invited in the conferences are influential hence adding value to the organization. When the recorded files are transcribed they can be compiled in a booklet form for future reference. This is very economical as the future members of staffs do not need to attend a similar conference as they can listen to the audio recording and read the transcribed documents as well instead of paying for the conference.

Income generating project

The transcription of the recorded conference file can become an income generating project for the speakers. In this case, the speaker in the conference can have the conference recorded then uses the professional transcriptionist to transcribe it. Then, the transcribed text can be formatted into a book that the speaker can sell as part of his or her work. Thus, through transcription of the conference one can earn a living from it.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

How To Successfully Record Conferences

Conferences are important events which are held for varied reasons and attended by a large number of people. Due to this nature of conferences; specialized recording equipment may be required to capture audio recordings for the event. A number of venues do provide built-in recording systems which more than often present technical difficulties during the recording process. There are ways to enhance the clarity of recorded sound using the available recording system.

The first and most important step is to seek the services of an audio equipment expert; if you do not know how to handle the equipment. Have the professional test and check the recording equipment to figure out whether it is fully operational. If you’re getting an LED screen or a display screen of some sort – make sure it’s audio does not interfere with the recording equipment. If the equipment does no work, you may have to hire large scale recording equipment for the event. It is advisable to go for digital recorders because of the high quality sound they record.

Carry out several test recordings before hand to ensure that the equipment work as required. Select an uncompressed digital format to record the sound in. Compression has the tendency to reduce the quality of sound which is never desirable. Set the audio channels to appropriate levels in order to record clean sound free from distortions.

Assign separate microphones to key speakers to ensure that the clearest sound is recorded. You can also go for lapel microphones, if your funds allow it, to record clear audio from each key speaker at the conference.

When the conference day materializes; counter check that the equipment works before officially beginning the conference. Set up the microphones in proximity to key speakers and adjust the levels accordingly. Ask for special consideration from those attending the conference, and those in the vicinity of the conference venue, to maintain minimal noise levels. Noise is the number one cause of bad sound recordings. A conference cannot be recaptured or re-recorded and this is part of the reason why you have to make sure that everything is set up and fully functioning before the conference commences.

Have back up plans; microphones are bound to fail, black outs may be experienced and other technical glitches with the equipment may occur. Have extra microphones, batteries, battery chargers and go for a venue to a backup power source. Respond calmly and professionally when technical difficulties are experienced because the crowds at such events react in line with what they see. Have handy people around to quickly address any technical difficulties which may arise. More on audio transcription

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.