Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes.

But then, with the advent of the Internet and it’s business scopes, the high demand for Audio transcription services, has made necessary the accretion of websites specilised in transcription services. With a typical site charging up to 2.5USD per minute of audio sound transcribed.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Benefits derived in business by availing audio transcription services

Audio transcription according to layman terms is regarded to be that service that is involved in having information present in audio format to be converted to another format that is generally some digital word document type. Audio file that is regarded to be the source can be any type of audio recording of over two or so parties existing in the conversation. It can be recordings of consumer groups, business meetings, product presentations as well as recordings related to classroom interactions between faculty and students.

Audio formats

The general formats in which the individual is bound to come in contact with audio files are regarded to be similar formats, in which well known music collection is, such as wma and mp3. The other used formats are wav and mov. Audio format however, is not a limitation in the real sense, except in some rare scenarios, since all such formats are said to be inter-convertible with minimum losses taking place between conversions.

Why businesses require audio to be transcribed?

Two possible reasons can be thought of when trying to understand as to why business establishments require audio transcription services. The state law may require organizations to maintain documentations related to key conversations. At times, organizations might have drafted their internal policies that need them to keep track of documented files that are related to meetings and conversations. Nevertheless, most organizations eventually would come to having some type of transcription service necessities.

Requirement for audio typing

Many business establishments, either for meeting state legal requirements or internal company policies, are needed to maintain audio transaction documents. Such audio documents are to be used later on for intentions to maintain reviewing or recording a discussion.

It is possible for the organization to handle in-house audio type sounds as required by it. It can be said with great confidence that there is much more towards transcription, than what meets the eye. Audio which comprises source information and in requirement of transcription could have plenty of things wrong in it.

Also, the audio can contain plenty of noise with pieces and bits going missing. Recorded audio may not be audible clearly. Speakers can have odd accent and there could be sudden increase in transcription requirements and in-house department might not be able to keep up with it.

Most of the issues can be done away with, by hiring audio transcription services, who are known to make use of state-of-the-art equipments, assuring clients of necessary security with regards to information of their clients. Moreover, they are well trained and experts in the domain, who can be expected to complete their task quickly.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

4 reasons you should hire professional audio transcription services

Audio transcription may seem to be an easy task apparently but it is certainly a task to be carried out with responsibility. You would want the transcription to be 100% accurate so that you could use the text for a variety of purposes. As audio files run the risk of being damaged more easily than text ones, many companies are having interviews, podcasts, conference calls, etc. transcribed. The below paragraphs explain why a professional audio transcription service is best for interview transcription, telephone transcription, conference call transcription, and so on.

1. Get transcription done from experts

Companies dedicated to providing audio transcription services use exceptional tools for doing their job. These tools make the audio clear making it easier to understand and put into text format. If you did the job in-house without the use of these tools, your employee might interpret the audio incorrectly creating major flaws in the text. Inaccurate interpretation could be especially detrimental if the audio involved your client. Your client could blame you for twisting facts. With conference call transcription and telephone transcription services, you will not have to jeopardize your reputation.

2. Economically feasible for your company

Of course, when you do not wish to compromise on the quality of output, you company will need to invest on transcription equipment, software, professional/s as well as be ready to provide space for accommodating all of the above. Indeed, the investment will not be economical and your mainstream business may be affected. On the other hand, by outsourcing audio transcription, you can avoid such an unnecessary expense. The transcription services are economical and because of heavy competition, they offer competitive rates. If you have regular transcription work, then you could even choose to purchase a package and bring the costs down further.

3. Unclear audio files are also accepted

On many occasions, due to unknown/known factors the audio of an interview, call, conference call etc. does not have clarity. In such a situation, you need expert help. Professional audio transcriptionists have access to latest tools, using which they can remove elements causing ambiguity and listen to the audio properly. It ensures that even an unclear audio file gets transcribed perfectly.

4. Fast and on time delivery of product

When you hire professional transcription services for interview transcription, telephone transcription, etc., you can be sure of on time delivery. The expert transcriptionists pay complete attention to each audio file, which ensures accuracy and fast output. In case, you are in a rush, you could receive the transcription is as little as 24 hours with the guarantee of accuracy intact.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

The Future Predicted From Audio Transcriptions

Audio transcription predicted the future,” is a statement we are already hearing and might hear a lot in the near future.

Transcription is basically transforming recordings, whether video or audio, to written text. Written documents play an important role in making it easier to identify patterns and this in turn makes it quite possible to make future predictions. Fields such as technology, academia, economics, medicine and law can greatly benefit from written texts documenting past statements holding crucial information that is relevant to the future.

Scribes Got Us Here

During the ancient times, the scribes were basically the initial transcriptionists who drafted up sacred text from observing religious ceremonies and other functions. These texts have lived on and much can be deduced about the ancient times based on these transcripts. Modern day transcription was in every sense born out of what the scribes used to do, except that writing is no longer done in hieroglyphics and technologies have advanced making it easier to record and transcribe text. We have learnt a lot by gong through these ancient texts and they have taught us a lot of things about the past that we didn’t know, even in some cases opened up our eyes to realities of the present. Written text provides the reader with a means to analyze and discover connected ideas, which could unearth new possibilities that were previously not explored for the future.

Creating A Reflection of The Future

Future trends can be predicted by analyzing documented texts from current audio recordings of academic, medical or legal sessions. These texts, through seemingly unimportant to most people at the moment, create a reflection of future happenings. In the near future, a lawyer is likely able to find key evidence that is crucial in proving their client’s innocence. Medical transcripts of a patient or documenting research findings could be the key to uncovering a cure for a future ailment. Future scholars might just be able to finally solve the question that is ‘the meaning of life’ by studying transcripts created of present scholarly exchanges. In essence, all transcripts created from present audio or video recordings are a reflection of future events or occurrences.

Making Headway in Futurology

Collective intelligence is the term used to refer to the systemic exchange of discourse through news media, academic papers, books as well as other sources. Collective intelligence is increasingly becoming important because it is the foundation of futurology. Futurology is in essence the prediction or study of future occurrences based on existing conditions. Transcripts created now are equally important because they all contribute towards futurology. More on transcription services

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

10 Must Have Skills for a Professional Digital Audio Transcriptionists

  1. Listening- a transcriptionists has to be a keen listener so that they can decipher everything that has been said. They work on single speaker to multiple participant speaker recordings. They also work with heavy accents, and people who speak too fast or too slow.
  2. Problem solving- you will face daily challenges while working as a transcriptionists. It is important to know the difference between garbled speech, decipher mumbled, multiple speakers. You will also need to know how to deal with any background noises. There are some tricks that you need to have up your sleeve to deal with really difficult audio. This is where you might even need to carry out some research to know what you are doing.
  3. Quality control– this is where you have to be attentive to all details and maintain consistency throughout all the work that you are doing. This is because people are always keen to spot the mistakes you have made after all they are paying you to do the work. Be attentive to note some of the mistakes the client has made.
  4. English language- it is important to have excellent command of spoken and written English including spelling and grammar. This includes words that have the same pronunciation but different meanings.
  5. Time management- you have to make sure that you work within deadlines to ensure that all the projects you are working on are finished on time.
  6. Speed and accuracy- you have to know how to type really fast and be accurate at the same time to finish more work within a short period of time.
  7. Industry knowledge- there are some professionals who decide to work on specific fields like legal or medical transcription and this requires them to have a little background knowledge on the field to carry out your tasks effectively.
  8. Discretion/ non disclosure- you have to have high levels of discretion to ensure that the clients work is safe and does not get into unauthorized hands.
  9. PC and internet skills- this is very important as there are the tools that will be used for the job as well as communication with clients. You also need to know how to send the projects to the clients without too much hustle.
  10. Specialized equipment and software- you need to be aware of the latest equipment as well as software that can help make your work easier and faster.

It is also important to note that skills improve with time as you work.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Audio Transcription and Ergonomics

Take good care of your health while working as a transcriber

It is quite obvious that audio transcription on a daily basis can be stress inducing and tedious. This is because it usually demands countless working hours regardless of whether you are an editor/proofreader or the transcriber. Unlike most jobs other than programming the job requires a person to use the keyboard on the PC at all times. Foot pedals can be used to help the transcriber ignore taking breaks to play and pause the file they are listening to as they can go ahead and type continuously. Most transcribers usually do this so that they can do more work and earn more money. This is commendable but is not good for a person’s health in the long run.

Some of the problems that transcribers experience include back pains, wrist problems and ear pains among many others. This is usually because of the long hours that are spent working. The good news is that some of these problems can be prevented by changing lifestyle to ensure that you remain healthy for the longest time possible. This can be done by:

  1. Equipment – the company that is hiring transcribers should make sure that they buy high quality equipment that will be used for work. This includes ergonomic keyboards, high fidelity headphones and good chairs so that the employees do not start complaining of back problems. You should also invest in the same if you are thinking of working at home to be on the safe side. Avoid sitting on the couch when working as this will bring you problems later on.
  2. Take breaks- this cannot be emphasized enough. The human body should not be subjected to standing or sitting for many hours. It is ideal to walk from your desk after every 30 minutes. This is where you are supposed to get up walk around and stretch. This helps to relieve stress as well as encourage better blood flow. Do not curve the spine into a C shape for long by making sure you have ample cushioning at the lower back.
  3. Exercise- exercising on a regular basis helps to promote a healthy body.
  4. Use of pain killers and ointments- you can get professional help to know the best medicine that will be used for your aching joints. It is however best to stay away from painkillers and use ointments instead. You can also try out bathing with therapeutic bath salts to see if the problem will disappear.
Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.