Skip to main content
If you want to try our transcription services, we offer free trial.

Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes.

But then, with the advent of the Internet and it’s business scopes, the high demand for Audio transcription services,  has made necessary the accretion of websites specilised in transcription services. With a typical site charging up to 2.5USD per minute of audio sound transcribed.

Why there is a need for interview transcription services?

Interview transcription services are considered to be a fundamental procedure in conversion of verbal share of research, interviews and conversation of focus groups. Basically, this type of service works on recorded format of answer-question round by the interviewee and interviewer and transcribes same into accurate and clear text format. Transcription services are said to have their businesses designed to convert speeches, irrespective they are live into written text and electronic documents or simply recorded.

Formats used

The text entirely depends upon the type of format utilized in typing medium of analog text or digital text formats. Analog ones are used rarely these days except with few developing countries, due to the presence of few affordable typewriter equipments. Digital text formats on the other hand, include HTML output, RTF files, PDF files, MS Word documents, etc. Such documents do gain perfect help with 100% accuracy and clarity in many of its future usage.

Proof reading

Besides basic section with regards to having verbal recorded part converted into text format, an important procedure is present known as ‘proofreading’, which is again a significant portion of interview transcription services. The text document in this procedure is said to go through numerous checks by a professional transcriber. Missing punctuations, grammar, slang languages, capitalizations, spelling mistakes and listening errors are checked. Such checks are undergone thoroughly and carefully by professionals as well as language experts, so as to provide 100% accuracy and clarity as the result. Once proofreading of text content is completed, the file is then sent to owner in a secured manner.

These applications make the lay man to question as to how requires such services. Interview transcription services benefits online video channels, interviews, governmental agencies, television channels, research based reporters, freelancers, news broadcasting agencies, private offices, and others.

Reasons behind requiring such services

  • The text documents which are transcribed are easily readable, understandable when compared to that of listening to whole interview.
  • Text transcripts always are comfortable and easy when the person is seeking to publish the same on the web. It measures the best beneficial standards to post RSS feeds, posting blogs, groups, website as well as forums.
  • Where SEO is concerned, advanced search engine robots indexes very highly and understands text format much better. It assists blog and podcast owners in ranking higher in SERP’s along with keyword specifications. When transcription section is found in the blog site and podcast, it becomes easy.

These are some of the reasons as to why interview transcribers are in huge demand in the market.

Podcast transcription services: Why it is important?

Every podcast is to have a transcript. However, there are many who simply do not bother towards including them. It could be that the owners might have skipped their podcasts to be transcribed, since they are of the opinion that it is not worth the money to have it performed or simply do not understand benefits involved in hiring experienced and qualified podcast transcription services.
Reasons why one should consider having podcasts transcribed through good and knowledgeable podcast transcription services

  • Transcripts are searchable: Having the podcasts to be transcribed would effectively mean that the owner would be generating huge number of traffic to the website, since the text becomes searchable. People are likely to stumble upon the transcribed podcasts while browsing the web related to contents which the podcasts deliver. The search engines would pick up keywords. Video and audio for the show however, are not searchable, but transcripts very much are.
  • Content: It may be that the individual is not able to decide as to what is to be placed on the blog. The transcript can be copy, pasted and an instant blog is created, with no room for thoughts. One can also use their podcast transcript for creating newsletter content for the list or numerous short articles within a short period of time.
  • Creating products from transcripts: As the individual has few transcripts, then it is essential to have an e-book. It creates a good amount of revenue for the person and more possible ways towards generative revenue from the podcast.
  • Attracting huge audience: Although there are many people who prefer watching video or listening to audio, there are still many who prefer text version. They might not have an hour or even 30 minutes to devote to the show. But reading contents can take just half the time. Also, they may prefer printing transcripts for highlighting key points or go back and go through it.
  • Reference: On having handful of podcasts, the individual may remember saying something, but is not able to remember as to which show was it. It could cause the person to spend few hours trying to find time for spotting in the audio, so that a reference can be made. By having a transcript, the individual simply is required to search through text which takes a minute. The visitors also may find it useful for similar reason.

Since the benefits are many, using podcast transcription services is really worth the effort and money.

Online transcription services and its benefits

There are many who are eager to know the value derived from instant communication. The use of instant communication and audio dictation has helped online transcription services to become convenient for transcription service provider as well as the client. The latter is said to have the ability to select from wide range of services, irrespective of regional location. On the other hand, the transcriptionist can work from an office or home setting to quickly and efficiently transcribe audio reports to documentary text.

About global market place

It can be stated that online transcription services are increasing at a rapid pace. Such services are being utilized by almost every kind of industry and is considered to be critical to trade and commerce. It also converts audio files to readable text quickly. Organizations may select between general transcriptionist, delivering text with proper editing for inconsistencies, while exhibiting excellent grammar, punctuating and spelling skills or specialized transcription service.

Dedicated services tend to include legal transcriptionists, having wide knowledge base with regards to legal terminology and documents, medical transcriptionists, taking study courses towards familiarizing themselves with medical field to produce documents concerning provisions in health care in correct format. Also are present online transcription services which are known to specialize in business 0confidentiality, security measures and procedures.

Keeping translation sound

These days, voice recognition software is being used on a big scale as simple means to have voice converted to text. The issue is, voice recognition is completely not accurate. Although the software is trained to understand the individual’s speech, it still can get confused by legal structure or medical terms and may change it.

The other requirements which organizations have are foreign language translations. Unlike native people, bilingual people may not be able to adept at written features of second language. Written skills are provided by general transcription services for editing foreign language text to correct spelling, punctuation and grammar.

Presenting correct image on the web

Professional text documentation needs excellent vocabulary and communication skills, correct formatting as well as very strong knowledge base in document structure. The specialized web transcriptionists are said to possess curriculum background in chosen domain for web transcription. When Universities, agencies, organizations along with other facilities desire to share text documentation with one another, they need precision and clarity. It tends to distract from professional image when errors are noticed in text, the reason why it is the transcription service provider who can offer reliable source to have audio converted to text.

Benefits derived in business by availing audio transcription services

Audio transcription according to layman terms is regarded to be that service that is involved in having information present in audio format to be converted to another format that is generally some digital word document type. Audio file that is regarded to be the source can be any type of audio recording of over two or so parties existing in the conversation. It can be recordings of consumer groups, business meetings, product presentations as well as recordings related to classroom interactions between faculty and students.

Audio formats

The general formats in which the individual is bound to come in contact with audio files are regarded to be similar formats, in which well known music collection is, such as wma and mp3. The other used formats are wav and mov. Audio format however, is not a limitation in the real sense, except in some rare scenarios, since all such formats are said to be inter-convertible with minimum losses taking place between conversions.

Why businesses require audio to be transcribed?

Two possible reasons can be thought of when trying to understand as to why business establishments require audio transcription services. The state law may require organizations to maintain documentations related to key conversations. At times, organizations might have drafted their internal policies that need them to keep track of documented files that are related to meetings and conversations. Nevertheless, most organizations eventually would come to having some type of transcription service necessities.

Requirement for audio typing

Many business establishments, either for meeting state legal requirements or internal company policies, are needed to maintain audio transaction documents. Such audio documents are to be used later on for intentions to maintain reviewing or recording a discussion.

It is possible for the organization to handle in-house audio type sounds as required by it. It can be said with great confidence that there is much more towards transcription, than what meets the eye. Audio which comprises source information and in requirement of transcription could have plenty of things wrong in it.

Also, the audio can contain plenty of noise with pieces and bits going missing. Recorded audio may not be audible clearly. Speakers can have odd accent and there could be sudden increase in transcription requirements and in-house department might not be able to keep up with it.

Most of the issues can be done away with, by hiring audio transcription services, who are known to make use of state-of-the-art equipments, assuring clients of necessary security with regards to information of their clients. Moreover, they are well trained and experts in the domain, who can be expected to complete their task quickly.

Availing affordable academic transcription services

Most professors, doctoral students and academic students search periodically for affordable and qualified academic transcription services for completing their work. Such work often entails interviews for completing a dissertation. While choosing a transcription service agency, the web can be taken into scope for finding the right kind of service for meeting the requirements. In most of the cases, they not only look for accuracy, but also for affordable rates.

Obtaining grants

Many students these days are in a position to obtain grants for paying such services. But obtaining grants can take a good amount of time. Therefore, students are required to pay for services for themselves until the grantor reimburses them. Although not an immediate issue, but to pay for it all by themselves, they are required to find affordable rates for meeting financial requirements. Even if the grant is obtained i9n advance, it could barely cover specific amount. Hence, affordability is indeed of utmost importance, besides accuracy as well as timely delivery of work.

Also, they could be working on their thesis. Most of the academic transcription services offer interviews and lectures. They first conduct interviews for gaining insight of the topic that is chosen for work. Once the interviews are performed, they require to get it transcribed. As soon as all transcripts are ready for the project, then they can review all of them, to come up with a specific basis, based upon which their dissertation or thesis can be prepared. All necessary information can be obtained required from transcripts.

Finding the right academic transcription professionals

Academic student might spend a good amount of time trying to find the most appropriate transcription professionals for their work. There are several things to be taken into consideration like accuracy, courtesy of company representative, rates, timely delivery, ease of using audio transfer procedure for company, etc. Besides it, one can make use of specific transcription services by way through getting references from a colleague or student. Going through customer testimonials present on websites can also help in choosing the right one.

These days, academic transcription is regarded to be a popular type availed. Professors and students do not have much time or ability for transcribing lectures / interviews themselves. Hence, finding a good academic transcription company is likely to help in the process. Also, it is essential to note that few interviews could get conducted on the web may require one which offers translation services as well.

An overview of digital transcription services

There are many people who could be researching on a particular subject, which would require them to conduct interviews in details. A hand-held digital recorder can prove to be ideal for the purpose, since they are easier to manage, compact and offer the individual with crystal clear recordings. As the interviews get completed, the transcripts are to be made ready. It means, the audio taped interviews need to be converted to properly formatted texts. However, there are other things to be performed like secondary data collection, literature review and the like. This is where digital transcription services come into the picture and selecting one can prove to be a wise decision. The transcription professionals provide their clients with precise transcripts within a short period of time, thereby leaving them with plenty of time to undertake other tasks, without any worry.

How digital transcription services function?

Transcription professionals offer their clients with numerous choices for sending the digital recordings to their email, browser based encrypted file transfer, upload to secure File Transfer Protocol server. Partnering with an experienced, knowledgeable and qualified service provider can help the individual to get excellent transcript quality. The files are sure to be up to around 99% precise, since the professionals are likely to have stringent quality checking parameters in place for ensuring it. With regards to grammar, language and subject, there are sure to be no issues, since they have experienced and trained personnel to perform the transcription. Files would be formatted as specified, being delivered within time to meet client deadlines.

Other essential features provided by digital transcription services

  • Appropriate handling of video and audio files submitted in different formats
  • The qualified team helps the client to get the work completed quickly.
  • Bright verbatim transcripts that did not include unwanted utterances, noises and slang.
  • Time stamping.
  • Capability to transcribe files and accents accurately using multiple speakers.
  • Facility towards editing files at the time of transcription procedure
  • Auto search & printing ability
  • Free trial
  • 24*7 technical support
  • Complete document flow management


Apart from highly competitive pricing, the transcription professionals are likely to offer their clients with fabulous discounts on the digital transcription work rendered by them to students. Individuals can now be confident enough to present the unique research paper which definitely can leave a huge impact on the audience.

4 reasons you should hire professional audio transcription services

Audio transcription may seem to be an easy task apparently but it is certainly a task to be carried out with responsibility. You would want the transcription to be 100% accurate so that you could use the text for a variety of purposes. As audio files run the risk of being damaged more easily than text ones, many companies are having interviews, podcasts, conference calls, etc. transcribed. The below paragraphs explain why a professional audio transcription service is best for interview transcription, telephone transcription, conference call transcription, and so on.

1. Get transcription done from experts

Companies dedicated to providing audio transcription services use exceptional tools for doing their job. These tools make the audio clear making it easier to understand and put into text format. If you did the job in-house without the use of these tools, your employee might interpret the audio incorrectly creating major flaws in the text. Inaccurate interpretation could be especially detrimental if the audio involved your client. Your client could blame you for twisting facts. With conference call transcription and telephone transcription services, you will not have to jeopardize your reputation.

2. Economically feasible for your company

Of course, when you do not wish to compromise on the quality of output, you company will need to invest on transcription equipment, software, professional/s as well as be ready to provide space for accommodating all of the above. Indeed, the investment will not be economical and your mainstream business may be affected. On the other hand, by outsourcing audio transcription, you can avoid such an unnecessary expense. The transcription services are economical and because of heavy competition, they offer competitive rates. If you have regular transcription work, then you could even choose to purchase a package and bring the costs down further.

3. Unclear audio files are also accepted

On many occasions, due to unknown/known factors the audio of an interview, call, conference call etc. does not have clarity. In such a situation, you need expert help. Professional audio transcriptionists have access to latest tools, using which they can remove elements causing ambiguity and listen to the audio properly. It ensures that even an unclear audio file gets transcribed perfectly.

4. Fast and on time delivery of product

When you hire professional transcription services for interview transcription, telephone transcription, etc., you can be sure of on time delivery. The expert transcriptionists pay complete attention to each audio file, which ensures accuracy and fast output. In case, you are in a rush, you could receive the transcription is as little as 24 hours with the guarantee of accuracy intact.

Tips on Reducing Cost for Road Shows Transcription

Road shows transcription is required in all the business centers whether trading on products or services. This is an effective marketing tool used by a company to advertise their brands locally while investing in online promotion campaigns to reach out to customers globally. In addition, the road shows promotions can be used by the political parties to make their manifesto known to the local population. The party can record all the interactions with the people in a particular area in order to capture their expressed needs that are to be met by the party in case it rises to power. Many organizers of the Road shows shy off from transcription services as they can be rather expensive. This is due to the noise associated with the road show recordings as it is done outside. However, this cost can be reduced through the following measures;

Survey the road show route

Surveying the road show route may seem like a routine to familiarize with the area for navigation sake. While this is true, it is important to survey the type of the noise present in the surrounding. This can be known through listening and observing the type of activities in the area such as busy factories, music stores, pubs and play grounds among others. This helps in assessing the type of recording tools required to capture what is said amidst a noisy background. This survey also helps in identifying the best location to position the recording tools during the road shows. This helps in making clear recorded files for the entire road show hence less cost.

Right tools

When buying the recording tools, everyone would want to buy the cheapest brands. This would lead to saving some extra cash though there is need to bear in mind that cheap can be expensive in long term. Therefore, the cost of the recording tools should be checked in terms of their quality if at all the road show transcription is to be done. There are high quality digital devices with high definition properties. These are tools that are able to capture the exact words said clearly in the presence of the noise. They include the digital recorders and wireless microphones. These tools helps in clear voice capturing such that the transcriptionist can hear the words easily leading to lower charges.

Speak clearly

When recording a road show, it is important to prepare the speakers to speak clearly. The temptations of having casual speeches are high since it is a free interaction with the public. However, the quality of recording can be improved by the speaker giving their speech in a dictation manner. In this case, the speaker should pronounce the words clearly while avoiding complicated language that is unnecessary for the purpose of achieving the road show objectives. This helps in providing clearly recorded road show audio and video files that are easy for transcriptionist to work on thus reduced costs.

At Transcriptionwave we provide timely and quality road show transcription at affordable prices.

Tips on Successful Documentary Interview Transcription

Documentary interview transcription is common in TV reality shows, discovery storytelling and expert opinion interviews carried out by the broadcast houses. These are considered as major projects that require full transcription process preferably done by a professional. This process requires keen listening in order to capture the exact words said by each speaker in the documentary without misquoting or omitting any information. In order to successfully transcribe a documentary interview it is important to follow the following tips.

Listen/and watch the documentary

To ensure that the transcription process for the documentary interview is successful, it is important to listen to the recorded audio and watching the audiovisual record. This should be done without writing anything down. This is the initial stage that helps the transcriptionist to familiarize with the entire recorded documentary and make the important preparation for the transcription process. In this case, one should identify the number of speakers involved, the possible number of sections and the subject matter covered in the documentary. If a single wrap is not enough, a second one should be done for the entire file or in specific portions of interest.

Have a duplicate of recorded file

When transcribing a documentary interview it is advisable to ensure that a duplicate of the recorded file is available before starting the process. It should be remembered that it would be difficult to repeat the interview due to short time limit between the recording and broadcasting of the interview. The duplication comes in handy in case some parts of the original file is destroyed when running the tape back and forth with the aim of capturing the exact words uttered by the speakers. This provides an alternative file to work on in order to capture the spoilt parts of the original file of the documentary.

Include time coding

Time coding is important in the documentary interview transcription. This is because the time code marks the beginning of the answer or explanation provided by the speakers in the interview hence defining the duration taken by specific answer. However, time coding requires skills and experience in transcription process. Time coding makes the interview transcription to be of high quality as required in the international media.

Thumb-nail pictures

When transcribing the documentary interview, it is important to include the thumb nail pictures in the final transcript. The thumb nail pictures make the documentary interview transcript to stand out in the entire field of international media houses. This is a difficult task for the do it yourself journalists. Therefore, hiring professional documentary interview transcription services from a renowned transcription provider is highly recommended.

Thus, get in touch with us at for documentary interview transcription services that stand the tests of time in the global broadcasting platform!