Why there is a need for interview transcription services?

Interview transcription services are considered to be a fundamental procedure in conversion of verbal share of research, interviews and conversation of focus groups. Basically, this type of service works on recorded format of answer-question round by the interviewee and interviewer and transcribes same into accurate and clear text format. Transcription services are said to have their businesses designed to convert speeches, irrespective they are live into written text and electronic documents or simply recorded.

Formats used

The text entirely depends upon the type of format utilized in typing medium of analog text or digital text formats. Analog ones are used rarely these days except with few developing countries, due to the presence of few affordable typewriter equipments. Digital text formats on the other hand, include HTML output, RTF files, PDF files, MS Word documents, etc. Such documents do gain perfect help with 100% accuracy and clarity in many of its future usage.

Proof reading

Besides basic section with regards to having verbal recorded part converted into text format, an important procedure is present known as ‘proofreading’, which is again a significant portion of interview transcription services. The text document in this procedure is said to go through numerous checks by a professional transcriber. Missing punctuations, grammar, slang languages, capitalizations, spelling mistakes and listening errors are checked. Such checks are undergone thoroughly and carefully by professionals as well as language experts, so as to provide 100% accuracy and clarity as the result. Once proofreading of text content is completed, the file is then sent to owner in a secured manner.

These applications make the lay man to question as to how requires such services. Interview transcription services benefits online video channels, interviews, governmental agencies, television channels, research based reporters, freelancers, news broadcasting agencies, private offices, and others.

Reasons behind requiring such services

  • The text documents which are transcribed are easily readable, understandable when compared to that of listening to whole interview.
  • Text transcripts always are comfortable and easy when the person is seeking to publish the same on the web. It measures the best beneficial standards to post RSS feeds, posting blogs, groups, website as well as forums.
  • Where SEO is concerned, advanced search engine robots indexes very highly and understands text format much better. It assists blog and podcast owners in ranking higher in SERP’s along with keyword specifications. When transcription section is found in the blog site and podcast, it becomes easy.

These are some of the reasons as to why interview transcribers are in huge demand in the market.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Tips on Successful Documentary Interview Transcription

Documentary interview transcription is common in TV reality shows, discovery storytelling and expert opinion interviews carried out by the broadcast houses. These are considered as major projects that require full transcription process preferably done by a professional. This process requires keen listening in order to capture the exact words said by each speaker in the documentary without misquoting or omitting any information. In order to successfully transcribe a documentary interview it is important to follow the following tips.

Listen/and watch the documentary

To ensure that the transcription process for the documentary interview is successful, it is important to listen to the recorded audio and watching the audiovisual record. This should be done without writing anything down. This is the initial stage that helps the transcriptionist to familiarize with the entire recorded documentary and make the important preparation for the transcription process. In this case, one should identify the number of speakers involved, the possible number of sections and the subject matter covered in the documentary. If a single wrap is not enough, a second one should be done for the entire file or in specific portions of interest.

Have a duplicate of recorded file

When transcribing a documentary interview it is advisable to ensure that a duplicate of the recorded file is available before starting the process. It should be remembered that it would be difficult to repeat the interview due to short time limit between the recording and broadcasting of the interview. The duplication comes in handy in case some parts of the original file is destroyed when running the tape back and forth with the aim of capturing the exact words uttered by the speakers. This provides an alternative file to work on in order to capture the spoilt parts of the original file of the documentary.

Include time coding

Time coding is important in the documentary interview transcription. This is because the time code marks the beginning of the answer or explanation provided by the speakers in the interview hence defining the duration taken by specific answer. However, time coding requires skills and experience in transcription process. Time coding makes the interview transcription to be of high quality as required in the international media.

Thumb-nail pictures

When transcribing the documentary interview, it is important to include the thumb nail pictures in the final transcript. The thumb nail pictures make the documentary interview transcript to stand out in the entire field of international media houses. This is a difficult task for the do it yourself journalists. Therefore, hiring professional documentary interview transcription services from a renowned transcription provider is highly recommended.

Thus, get in touch with us at https://www.transcriptionwave.com for documentary interview transcription services that stand the tests of time in the global broadcasting platform!

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Essential Aspects in Journalist Interview Transcription

Journalist interview transcription is a task that every broadcasting houses and independent journalists have to carry on regular basis. The journalist interviews involve a one on one with different professionals who provide an expert perspective regarding a particular issue or incidence of interest to the society or target audience. Interviews make the broadcasting house popular in the local as well as international platform as the society being the primary audience of the media houses seek for expert analysis of the situation on the ground about an issue. In this case, professional transcription for the journalist interviews should be sought for successful airing of the interview performed. Here are the essential aspects of the journalist interview transcription are;


The journalist interview transcription entails transfer of the recorded video or audio files into text format. However, text version should be authentic without interpretations in order to retain the intended meaning by the interviewer and interviewee. Any diversion from the original words may lead to legal issues based on the misquotation of the speaker or incredible information about the reality on the ground whereby the journalist or the media house has to take responsibility. This is why a professional journalist interview transcription provider should be contracted for the job in order to ensure authenticity.

Quick turnarounds

Airing a story conveyed through an interview with journalists should be done within a specific time frame. This calls for rapid transcription process in order to make the interview ready for broadcasting. Professional transcriptionists have the required speed and experience in handling recorded interviews hence ability to maintain the agreed deadlines. Therefore, the transcription provider with a history of quick turnarounds should be identified for the job for efficiency.

Time coding and time stamping

The journalist interviews entails time coding and time stamping for smooth broadcasting. Time coding defines the required time for the interviewee to provide the answer or explanation to questions paused by the journalist while time stamping relates to the time counter of a tape recording or video recording for effective adding of the subtitles. A skilled transcriptionist is required for successful time coding, time stamping or both.


Transcription of journalist interview requires concentration in order to capture the exact questions, answers and explanations provided. In this case, it is difficult for the journalist who conducts the interview to concentrate on the transcription process while having other duties of collecting other news or interviews in a given field. Thus, it is advisable to have a transcription company that handles the transcription process as the journalist goes on with the tasks of conducting more interviews. This provides high quality journalist interview transcription derived from high concentration.

Come to us at https://www.transcriptionwave.com for authentic, rapid and high quality journalist interview transcription services that meets to the international standards!

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Tips to save 50% off Interview Transcription

Interview transcription is normally affordable to all whether it is for individual research interview or the focus group discussion. However, there are some factors that can make the transcription of the interview rather expensive. These factors range from the quality of the recording done to the time available to have the transcription done. It is possible to have the cost cut hence saving up to 50% off the transcription fee. The decision to cut down the cost of interview transcription starts way before carrying out the interview recording. Here are viable tips to help you cut the transcription cost.

Be time conscious

There is a direct relationship between time and money. To be time conscious requires for proper planning ahead of the actual interview. Thus, ensure that you have identified and negotiated a tentative budget with a preferred transcriber. Then, make the recorded interview to be transcribed available to the transcriber soon after recording. In addition, obtain consent from the interviewee way before the due day of interview to avoid delays caused by issues surrounding the consent once the recording is complete. Remember that late handing of the materials to be transcribed will require the work to be complete within a day. This is likely to cost you 2 or 3 times the 4-5 days turn round. It might also compromise the quality of the work as it is done in a rush. Therefore, be effective in recording the interview and submitting all the required materials to the transcriber immediately hence saving cost.

Identify the right transcription method

When recording the interview, it is important to have the transcription method at the back of your mind. This is vital for the transcription to be done on the recorded focus group discussion. This is because there is need to identify the different speakers in it. In this case, marking the speaker by use of numbers such as ‘speaker 1’or letters like ‘speaker A’, is helpful. This helps in making the work of the transcriptionist easy hence charging you the normal rate.

Record quality audio

The quality of the recorded audio determines the cost of transcription to be incurred. When the quality of the audio is poor, it becomes very difficult for the transcriber to capture all the important words from it especially in verbatim transcription. In this case, you are likely to be charge twice the normal rate. Therefore, ensure that you have the right equipments for recording the interview and get a venue without the background noise while avoiding possible interruptions during the interview. Also ensure that you have an external microphone in order to avoid issues of unclear voice from the interviewee of interrupting them by directing them to be loud. This plays a major role in reducing the interview transcription cost.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Interesting Facts on Interview Transcription

Interview transcription refers to the process of transferring contents from a video or audio file into written text. Transcription comes after the recording of the research interview carried out by an interviewer to the interviewee. This process takes time, concentration and commitment of the transcriber for it to be successful. However, there are some transcription tools such as the F4 soft ware that aids in making this process simple and effective to carry out. Here are facts that you should know about the interview transcription.

Use slowdown mechanisms

f4 transcription software

When carrying out the interview transcription you need to have the F4 software that slows down the playing of the audio recorded. This is because normally an individual speaks about 150-170 words each minute. This means that within one hour of interview the one will have an average of 10,000 words that need to be transcribed. This is an extremely high speed compare to the typing speed of a professional transcriber that ranges between 80-100 words in each minute. This means that the chances of missing out some important details are high. Therefore, have the software with you to help in moving at a comfortable pace to avoid frustration.

Direct relationship with recording quality

The interview transcription has a direct relationship with the nature or quality of the interview recording. This depends on the equipments used for recording since one may have used the analogue cassettes or the digital recording devices. In this case, transcription from analogue audio devices such as tapes, one is likely to take more time with possibility of compromised quality compare to the digital ones that are compatible with other transcription digital tools. In addition, the quality of the recording determines the quality of transcription. For example, if the recording has noise in the background, it is impossible to have a high quality transcription as a lot of details will be left out.

Compatibility with word processor

When choosing the interview transcription software, it is vital to ensure that it is compatible with the word processor. Good news is that the modern software tools for transcription are compatible with the word processors. This makes it possible to transcribe the recorded interviews directly into word processor. This becomes a simple task as you do not have to use the keyboard strokes or foot pedal to control the speed of the audio play during the interview transcription process.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

Factors to consider during Research Interview Transcription

Research interview transcription can be a draining and frustrating task that requires expertise and patience. The task seems impossible when the transcription process takes a lot of time and energy from you. However, it is possible to carry out the research dissertation transcription within a short period of time, use less energy and come up with quality work. There are some factors to be considered if the transcription process has to be successful and enjoyable. Here are some of the factors that you need to pay attention to during research interview transcription.

Ideal equipments

During the research interview transcription, it is important to have the right tools for the job. These tools bring about the best quality while making the process easier and enjoyable. The type of tools to be used depends on the equipments used during the recording of the interview. For example, if the researcher used the digital recording equipment then the digital transcription tools should be used. In this case, you need to have a computer and the transcribing software F4. This software plays an important role of slowing down the speed of the recorded research interview. This gives ample time for you to transcribe the research interview in the word processor at a speed that allows you to capture all the required details. Headphones are also important in research interview transcription process. They make it possible to hear every word from the audio recording. Contact us for a free copy of F4 software.

You as an individual

Remember that the success of the research interview transcription wholly depends on you. This is because you are the bearer of the required typing skills and will to make the project a success. Therefore, ensure that you get enough skills in typing with the required speed as this determines the time taken in transcribing the whole interview. In addition, always bear in mind that this task is likely to take longer time. Therefore, choose the best venue to work from with the right sitting poster facilitated by having the right chair. Fatigue can make the task a nightmare to handle hence make sure that you are well rested before starting. Also, do not wait for the eve of submission date rather start early in order to work at your best rate. Ensure that you achieve the set targets each day while avoiding any possible distractions during the transcription process.

Focus on quality

The art of focusing on quality starts way before the transcription endeavor. This decision should be taken right during the recording of the research interview. If the recording quality is poor, it is likely to be tedious, draining and time consuming to transcribe the research interview. Thus, it is advisable to ensure that the recording of the research interview is of high quality to make the transcription easy and of desired quality too. Also, dedicate enough time to do the research interview transcription to avoid rushing through the process.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.