Steps to Quality Professional Dictation

Quality professional dictation is essential in getting high quality transcripts. When professional dictation is done perfectly, it also helps in saving time as the transcriptionist will not have to keep revisiting the audio files to capture the unclear information and countless revisions. This also translates to the amount of money spent on transcription since the quality of dictation determines the cost of transcription services. In order to come up with a perfect professional dictation, you can follow the steps below.

Get the right recording tools

Gathering the right recording tools is a task that should be done way before the recording due date. This entails the tools that helps in clear voice recording that will be instrumental in aiding easier listening of the audio recording by the transcriptionist. It is advisable to make use of digital recorders that allows for saving of the files in the flash. In addition, it is important to have a microphone to ensure that the voice is well projected without shouting.

Eliminate noise

Noise is a major block to a perfect professional dictation process. It is important to note that noise can be internal or external. In order to eliminate external noise, you need to scan the environment of recording way before time of recording. In case the designated venue is noisy, you need to change the venue to a quieter place. In general it is advisable to avoid parks, restaurants, public beaches and houses with children. Once the venue is set, ensure that the internal noise is eliminated by silencing your thoughts to focus on what you want to dictate. This eliminates unnecessary interruptions that may ruin the quality of the recording.

Focus on essential information

When dictating, it is important to ensure that you provide all the essential information. Do not assume anything as you might leave out vital information that is likely to introduce more questions to the listeners. Providing the vital information helps in eliminating incomplete sentences that might otherwise cause challenges in transcription of the audio file.

Pay attention to punctuations

When performing a professional dictation, you need to pay attention to punctuations in your speech. In this case, ensure that you dictate comas, full stops, colons, semi-colons, question marks, exclamation marks and quotation marks appropriately. This will be of great help to the transcriptionist when transcribing the file hence providing you with a perfect transcript.

Speak with clarity and spell out jargons

In professional dictation, you need to speak with clarity and in continuous prose. You can achieve this by pronouncing word by word, providing complete sentences without unnecessary breaks. Also, jargons should be spelt out as they may not be familiar to the transcriptionist. This leads to a perfect professional dictation that aids in getting a high quality transcript.

Jessica Miller, Marketing Head in Transcriptionwave, General Transcription Services Company in the US.

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